Learn how to manage conflict with toxic people

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9 toxic traits to look out for (and how to deal with them)

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Do you know someone who is always negative, critical, and unsupportive? How about someone at work who is unaware of the ways they hurt you? Or seems to tell lots of lies?

If so, these are signs of toxic traits. Or it might even be you who's acting with toxic behaviors.

Toxic traits can be harmful to both yourself and others. Dealing with someone's toxic behavior can have harmful impacts on your wellbeing and psychological safety. And acting in a toxic way can put a strain on your relationships and limit your career opportunities.

Below, we'll explore what toxic traits are, how to identify them, and how to prevent them from developing in ourselves. We'll also go through some advice for dealing with toxic coworkers and people in your personal life so you can navigate difficult people.

Table of contents
List of 9 toxic personality traits you should look out for
Building emotional awareness of toxic traits
What about toxic masculinity and toxic femininity?
How to deal with a toxic coworker or boss

List of 9 toxic personality traits you should look out for

Looking out for toxic people in a general sense takes emotional intelligence. You're going to be using your subjective judgment here.

Remember that you're just as prone to cognitive biases and poor judgment as anyone else. When you're on the receiving end of someone's poor behavior, it's easy to let your emotions take over and cloud your viewpoint.

So make sure you're well-rested, level-headed, and not feeling hangry when you think about these.

That said, if someone's displaying certain negative traits repeatedly over time, you can be fairly certain that it's a toxic trait. And with that, you'll be better equipped to deal with them.

1. Passive aggression

Passive-aggressive behavior is when someone tries to express their anger or frustration indirectly, instead of communicating openly.

For example, a passive-aggressive coworker might make sneaky comments about your work instead of telling you directly that they think it's subpar. Or, if you're in a relationship with someone who's passive-aggressive, they might start sulking instead of telling you directly that they're upset. If you've got housemates who have a dispute with you, they'll leave snooty notes around the house for you to find - "please do NOT use my coffee jar again!" It's usually a sign of a poor relationship or an inability to properly express emotions. It also goes hand in hand with the next toxic trait.

2. Conflict avoidance

Conflict avoidance is when somebody goes to great lengths to avoid any kind of confrontation. They'll do anything possible to keep the peace, even if it means sacrificing their own needs or beliefs.

This often happens in toxic relationships - the person who's conflict-avoidant will put up with a lot of bad behavior because they don't want things to get messy or uncomfortable. And as many people will know, this only leads to further resentment down the line.

They may also have a fear of abandonment, so they'll stay in relationships that are harmful just to ensure that they won't be left alone. If you're someone who avoids conflict, ask yourself whether your fear is worth more than your happiness. Sometimes taking action really is the best step.

3. Constant negativity

If someone is always negative, critical, and unsupportive, they're exhibiting a toxic trait.

This kind of person can really bring down the mood in any situation. They might have a pessimistic outlook on life, or be hypercritical of others.

They might also make frequent complaints, often about things that are out of their control. And instead of offering constructive feedback, they'll just shoot down anyone's ideas, no matter how good they are.

These people can be hard to work with and affect team performance. Sometimes, they're just set in their ways. Perhaps they aren't even aware of their negativity.

4. Toxic positivity

While constant negative behavior can certainly wear others down, the other end of the spectrum toxic positivity can be just as oppressive and harmful.

Research shows that frequently suppressing negative emotions decreases your mental health and emotional wellness.1 Workplaces are increasingly fueled by positivity and positive thinking, which can be a good thing. However, there is a fine line that needs to be maintained so your team feels psychologically safe enough to be able to speak up when something is genuinely wrong.

If you hear managers or colleagues dismissing other team members' concerns or even saying something as seemingly innocuous as "stay positive and you'll feel better" when replying to a legitimate concern, it's time to step in.

5. Self-centeredness and arrogance

This is one of the most recognizable toxic traits. Arrogance and self-centredness are two sides of the same coin.

Arrogant people think highly of themselves, to the point where they feel that they're better than everyone else. They might have an inflated sense of their own importance, and see themselves as above others both in ability and in worth.

They might show a lack of empathy and only care about their own needs. In a work context, this can make them very difficult to manage - they might not listen to direction or feedback, and will only do things their way.

In a personal relationship, this trait can cause all kinds of problems. If your partner is always putting themselves first, they're not going to be very good at meeting your needs. And if they think they're better than you, it's only a matter of time before they start treating you badly.

Professional success that is achieved with self-centredness shows destructive behavior. People like this sometimes use their unusually high self-confidence to climb the career ladder rapidly.

These are also key traits of narcissism, a recognized personality disorder that should only be diagnosed by a psychology expert[2].

6. Lying and manipulation

We're all guilty of telling the occasional lie sometimes.

A dishonest person is someone who does it constantly, to the detriment of those around them. A mental health professional might label someone like this a pathological liar.

Psychologists typically connect someone's childhood and upbringing as factors that can impact their tendency to lie as an adult. And having toxic parents certainly has an impact too. If you notice that someone lies a lot, it usually takes a sensitive approach to discuss their behavior.

Sometimes all it takes is some honest communication between the two of you to get yourselves on the same page.

7. Destructive criticism

Destructive criticism is when someone makes negative comments about somebody else with the intention of hurting them. It could be a personal attack, or it could be an undermining remark about their work.

It's often disguised as helpful feedback, but in reality, it's anything but. The person delivering the criticism doesn't care about the recipient - all they're interested in is putting them down and making themselves feel superior.

If you're on the receiving end of destructive criticism, your best bet is to remove yourself from that situation as quickly as possible. Distance yourself emotionally and mentally, and don't entertain their nonsense.

8. Gaslighting

Have you ever been in a situation where you start doubting your own memory or perception of events? That's gaslighting.

It's a psychological form of emotional manipulation in which the person gaslighting tries to make you question your reality so that they can assert their own.

It's a subtle, long-term tactic that abusers often use to maintain control over the other person. It's especially effective on people that are less assertive.

One form of gaslighting could be that you are suddenly left out of important meetings which involve you. Or they accuse you of making mistakes that you know you didn't make.

In romantic relationships, the gaslighter might try to sugarcoat toxic situations while making you feel like you're overacting.

It can take emotional awareness to identify when this is happening. You might even need to seek the advice of a nonbiased person to weigh in.

Responding to gaslighting at work can be challenging. Preparing before confronting the situation is essential. Prepare yourself mentally to respond to gaslighting in the moment so you can maintain your composure. You might also need to gather evidence (think paper trails from emails) to support your claims. Then discuss them with a supervisor.

9. Abusive or controlling behavior

Abusive or controlling behavior can take many different forms. It could be threats, physical violence, manipulation tactics, or psychological aggression.

Either way, it's a sign that the person exhibiting this behavior is not in a good place emotionally. They're using their power to control and dominate the other person. There are good and bad types of power - and this is a bad one.

If you're being abused or controlled by someone, get help immediately.

If this happens in your professional life, tell someone in management what's going on as soon as possible.

In your personal life, you could get advice from friends, family, a therapist, coach, law enforcement, charities, and government services. Remember, even if it doesn't seem too bad, make sure someone knows about it. Unfortunately, minor forms of abuse can escalate into something more serious over time.

10. Incivility

Incivility is a wide term that includes a range of behaviors you'd typically call 'rude'.

This includes making insulting or demeaning comments, joking about someone at their expense, being distracting or inappropriate, or just being plain rude to someone.

Saying nasty things to someone or about them certainly counts. As does being impolite during social interactions or even backhanded compliments.

As you'll see from our article on workplace incivility, it can lead to worse things down the line - unwanted physical contact, aggression, threatening behavior, and more.

So treat incivility as an indicator of potential trouble in the future. Be sure to deal with it early on.

Building emotional awareness of toxic traits

You aren't capable of changing others. However, you can build skills that empower you to have healthy relationships with others.

Fingerprint for Success can help you focus on your brilliance and communication. The F4S assessment gives you a clear understanding of your strengths and areas of improvement. With these instant results, you'll have an increased self-awareness. By understanding your 48 motivational traits, you'll have insight into how you can better engage with others, even if they're toxic.

F4S workplace motivations help manage toxic traits
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You can set personal goals and AI Coach Marlee will offer personalized recommendations to ensure your success. To better handle a toxic person, the Personal Power program can boost your confidence. You'll also learn healthy ways to complete so you don't take on toxic traits of your own. Our free coaching plans can help you overcome challenges to create the life and career you dream of.

If you're working with a team to support team collaboration and eliminate toxic patterns of behavior, F4S can also help.

Simply take the free F4S assessment. Then create a team and invite your colleagues to take the assessment. You'll see team dynamics that can be utilized to improve understanding of one another and bring harmony and cohesion to your team. This can help identify areas of difference so you can minimize toxic conflict in the workplace.

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These teammates value being concrete and specific, getting into details to understand the steps or tasks required.

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What about toxic masculinity and toxic femininity?

Toxic masculinity is a term that broke out on the world stage in mid-20163. Since then, it's been used to label certain bad behaviors that are done by men. These include forms of aggression, over-confidence, sexual harassment, bravado, and domination. It's also explained as the cultural expectations for men to act in those ways, which damage men and boys that don't want to follow suit.

On the other hand, toxic femininity isn't written about as much, but it has been identified by some thinkers as a comparable phenomenon[4.

Toxic femininity might involve shaming men for not being 'manly' enough, or implying they're weak or unattractive to harm their confidence. Or it could involve encouraging another woman to exaggerate their traditionally 'feminine' traits to their detriment - like being passive and inoffensive rather than speaking out.

Really, these two terms aren't very scientific, and it's debatable whether they exist. The definitions are so loose it seems impossible to have a sensible conversation without throwing jabs at the opposite gender.

There are general differences between the sexes that you can observe through populations. But attributing certain behaviors to someone's gender is usually a bad idea because it implies that trait is shared by all the other members of that gender - which is stereotypical and unfair.

So, instead of treating toxic traits as gender-based, let's just see them as they are - held by individuals.

How to deal with a toxic coworker or boss

Most of us have worked with a toxic boss or a coworker who's really difficult. And if you haven't, then chances are you'll encounter toxic relationships from time to time in your career. Especially if you're in a high-pressure industry.

This can manifest in all sorts of poor interpersonal conduct.

Dealing with a toxic person at work can be draining and frustrating, but there are some things you can do to make the situation better. Here are some of the most reliable methods:

  • Firstly, try to understand why the person is behaving that way. There might be something going on in their personal life that's causing them stress, and that might be impacting their work. A bit of empathy could go a long way.
  • Then, try to communicate openly and honestly with them. This won't always be possible or desirable, but it's worth a shot. Again, it could give you an insight into why they're acting that way and might help you build a useful connection with them.
  • It's also important to set personal boundaries with a toxic person. If they're constantly interrupting you or crossing your boundaries, let them know calmly and assertively what behavior is acceptable and what isn't.
  • If that doesn't work, you can try to limit your interactions with them as much as possible. If they're your boss, that's not always possible. If it's a colleague that you're not obliged to work with, you could try to move your seating arrangements or ask to be deployed to a different department. The less you're exposed to their toxic ways, the better.
  • It's easier said than done, but try not to take it personally. This person's bad behavior says more about them than you, and if you can navigate a difficult encounter with dignity and without getting upset, you'll come out of it in a better position.
  • Finally, if the situation is really bad, you might have to consider leaving the job altogether. Nothing is worth sacrificing your wellbeing and mental health. Take their behavior as a sign that it's time to start looking for other options.

How to keep your own toxic traits at bay

If you're worried about your own toxic traits, don't worry - we all have them to some extent. The key is to be aware of them, and make sure they're not running the show.

The first step is acknowledging that you might have some of these tendencies. If you're in denial about your personality traits, then there's no way you can change. So take a good hard look at yourself, and try to be honest about where you need to improve. It might even be worth asking a friend or coworker about it. Once you've done that, start making an effort to act differently. If you find yourself being passive-aggressive, start communicating openly and honestly instead. If you tend to tear people down, start practicing constructive criticism instead. It might not be easy at first, but stick at it.

You may well find that new friends enter your life, new opportunities open up, and better things start happening around you.

A coaching plan for toxic traits

If you're looking for a more targeted approach to certain traits you have, consider one of our coaching programs. If you think some of your attributes stem from a lack of confidence (like constant negativity), Personal Power will help you increase it. You'll learn to stand up for yourself and prevent self-sabotage and negative self-talk. Plus, understand how to be competitive in a healthy and non-aggressive way.

If you think your toxic traits stem from trouble building relationships or communicating, you'd do well to go through Increase EQ. This coaching program will strengthen your emotional intelligence. You will increase your ability to express yourself and read how others are feeling.

The programs only take two sessions each week, with 5-15 minute sessions. After 8 weeks, you'll have a new toolkit to face your life challenges with.

Learn how to manage conflict with toxic people

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Frequently asked questions
What are toxic traits and why should I be concerned about them?

Toxic traits are negative behavioral patterns that can harm both yourself and others. Recognizing and addressing toxic traits is important because they can affect your well-being, relationships, and even your career opportunities.

What are some common toxic traits to watch out for?

Some common toxic traits include passive aggression, conflict avoidance, constant negativity, toxic positivity, self-centeredness, lying and manipulation, destructive criticism, gaslighting, abusive or controlling behavior, and incivility.

How can I identify toxic traits in myself and others?

Identifying toxic traits requires emotional intelligence and objective self-assessment. While personal biases can cloud judgment, repeated negative behaviors over time are indicative of toxic traits in others. Self-awareness is key to identifying toxic traits in oneself.

How can I deal with a toxic coworker or boss?

Dealing with toxic individuals at work involves understanding their perspective and employing open communication while setting boundaries. In extreme cases focus on limiting interactions when possible, not taking their behavior personally, and considering other job options if the situation becomes unbearable.

How can I build emotional awareness of toxic traits?

Developing emotional awareness involves understanding your strengths and areas for improvement through assessments like Fingerprint for Success (F4S). This knowledge empowers you to cultivate healthier relationships and work on personal growth.

What are coaching programs and how can they help with toxic traits?

Coaching programs, like those offered by Fingerprint for Success, provide targeted guidance for addressing toxic traits. These programs help individuals understand and overcome their negative behaviors, improve emotional intelligence, and develop healthier ways of interacting with others.

What's the importance of building emotional intelligence to address toxic traits?

Emotional intelligence is crucial for recognizing and addressing toxic traits. It helps you understand your emotions, the emotions of others, and how these emotions influence behavior. With higher emotional intelligence, you can navigate challenging interactions more effectively

Can toxic traits change over time?

Yes, toxic traits can change over time with self-awareness, effort, and a willingness to improve. People can learn healthier ways of interacting and develop more positive behaviors. For personalized advice and support, consider seeking help from mental health professionals or coaches who specialize in behavior change and relationship dynamics.

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1. National Library of Medicine. (2019) The Psychological Health Benefits of Accepting Negative Emotions and Thoughts: Laboratory, Diary, and Longitudinal Evidence Available at https://www.ncbi.nlm.nih.gov/pmc/articles/PMC5767148/

2. Wikipedia. https://en.wikipedia.org/wiki/Narcissistic_personality_disorder

3. Google Trends. Available at https://trends.google.com/trends/explore?date=all&q=toxic%20masculinity

4. Business Because (2021) What Is Toxic Femininity In The Workplace? Available at https://www.businessbecause.com/news/insights/7899/what-is-toxic-femininity

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