There are a ton of different productivity tools out there. How do you know which ones to choose? And how do you know which one is the best productivity tool for your team?
Don't worry: we've got you. We've put together a collection of 46 of the best productivity tools out there. They'll help you organize your personal life, manage your work, and collaborate with others.
We'll go through what each tool does, along with its main features. From time management tools, to communication and collaboration apps, to note-taking and calendar management: all the productivity software you need is right here.
You won't need to use each of them, but it might only take a single new app to change your life.
The way we see it, there's only one tool you need to improve your skills for life and work: this one!
Fingerprint for Success is our science-based app for understanding personality motivations. Trusted by organizations in 180+ countries, our people analytics help team members figure out how they work best and what areas they can focus on.
The app is accompanied by a range of coaching programs you can take on your own or as part of a team.
Things you can learn about include:
Each coaching program is divided into 5-15 minute sessions, twice a week, for eight weeks. It's a small commitment that can make a big difference - why not try one today?
An online writing tool, Airstory was created specifically for copywriters, researchers, journalists, and bloggers who want a better way to organize their clippings.
Projects and Cards are the main components of Airstory. You can drag and drop cards into a project for easy inserting of text that you frequently use, so it's a great productivity tool for bringing different bits of information into one place.
Google Docs is the free word processor that's part of the Google suite of productivity tools.
Google Docs has a features that differentiate it from its main desktop competitor, Microsoft Word. But its key selling point is online, collaborative document editing across devices and platforms.
To view or edit Google Docs you share with collaborators, they don't even need a Google account.
Coda is a cloud-based app that's a cross between a spreadsheet, word processor and project management tool.
Everything you write and do fits into one flexible platform, and there's an endless range of cool projects you can make with it. Plus, it connects to a bunch of other apps too.
Grammarly can help you write better. It's a real-time spelling and grammar checker that works as a browser extension.
During the writing process, Grammarly checks your work against its database of content and style guides, and offers suggestions on how the flow of your sentences can be improved.
It's no secret that Evernote is one of the best note-taking apps out there.
Evernote saves, organizes, and searches your thoughts, notes, voice memos, images, files, and anything else you add to it. It's cloud-based and you can access it from a computer, smartphone, or tablet.
You can sort and arrange your notes with Evernote's tags, geolocation tags, notebooks, and stacks of notebooks.
JustRead is an essential addition to Chrome that removes distracting elements of web pages. Websites and articles can be viewed in a more intuitive, engaging, and personalized interface.
With StayFocusd, you can minimize the amount of time you spend on time-wasting websites. The sites you block will not be accessible until the timer you set expires.
The app helps you resist the temptation to browse the web or social media, increasing your productivity keeping your attention on the task at hand.
Forest is a mobile app similar to StayFocusd that brings gamification to the act of maintaining your attention.
You plant a digital tree when it's time to focus, and it starts to grow. If you pick up your phone and start using distracting apps, it dies. The goal is to grow a forest of 'attention trees'.
Track your time and figure out what you really do all day, with Toggl Track.
You can track the time you spend on different tasks with Toggl's simple and friendly interface. This time management app lets you track hours worked, bills owed, or other metrics for personal projects, and you can use the app as an individual or as part of a team.
The Harvest time tracking app is an invoicing, expense, and team management tool designed for freelancers and business teams. Similar to Toggl Track, it's simple to use and easily integrates with other business applications.
Alfred is an app launcher and productivity app that is available for Mac. It's free, but you can upgrade for extra features.
With Alfred, you can quickly launch Mac apps and perform recurring tasks with simple hotkeys and keywords. It's got tons of features that improve your desktop experience with various small enhancements.
LastPass is a password manager that stores all of your usernames and passwords in one secure vault. It automatically saves passwords to your Vault when you create them.
Using LastPass, you can log in to a website without having to type your username or password. Having a secure online life is essential for working efficiently each day without the threat of information breaches - and a password manager is a great way to achieve that.
Zapier is an online platform that automates workflows for you by connecting your apps and services together.
With Zapier, you can connect tons of your apps, sharing data and working together automatically, without coding knowledge.
You can create 'Zaps' (actions that run automatically) from scratch or from templates, saving you tons of time performing repetitive tasks.
You might never encounter a more useful database tool than Airtable. Collaboration and information management becomes much easier for you and your team with Airtable.
It looks like a more colorful Google Sheets spreadsheet, but it's actually a versatile way to collect, manage and display all sorts of data.
You can manage projects, work tasks, do financial calculations, plan events, build publishing calendars, and more.
Compared to similar, older database management systems, it looks easy to use, with a friendly colour scheme and intuitive icons. Additionally, it can be customized and connected with lots of other apps, making it a supremely powerful project management tool and database.
Asana is a powerful collaboration tool that helps teams manage multiple projects simultaneously.
At a glance, Asana provides users with an overview of all assigned tasks. Users can customize their assignments so everyone can stay accountable for their work.
With Asana, you can monitor the progress of your team in real-time in an easily-understandable interface.
"Do something creative each day" with TickTick, an app that captures inspiration, organizes your life, and keeps track of your tasks. This powerful to-do and task management app uses cloud synchronization to work across multiple devices. It's a simpler alternative to some of the more complex options out there.
Whether you're working on your tasks alone or with others, Todoist organizes them for you. It's a to-do list app that keeps track of your productivity and works as an easy-to-use life management system.
With Todoist, all of your tasks and notes sync automatically across your devices.
TeuxDeux is one of the simpler digital tools for organizing your day-to-day life. It's a minimalist app that offers the convenience of paper-based to-do lists along with the capabilities of a digital app.
Trello is one of the most popular productivity apps out there, known for its colorful kanban boards and simple approach to task management.
Under the hood, it's a powerful and customizable tool for tracking all the moving parts of large projects.
Using a Kanban Board, project teams in Trello can manage, organize, track, and monitor their work. Everyone knows what tasks they need to do at any given time, as you can delegate tasks to users, add completion dates, and view data in different configurations.
TeamGantt, is a collaborative Gantt chart-based project management tool.
A Gantt chart allows you to view and manage all the parts of a project at once, in a way that shows task dependencies as well as a timeline. So if Task B can't be completed until Task A is done, you can plan for this and see who's responsible.
TeamGantt is simple to use, even if you've never used Gantt charts before. The charts provide a lot of detailed information without being overwhelming.
Wrike is a powerful tool for teams that makes it easy to manage ongoing projects and integrate new ones. It's great for cross-functional collaboration and department-specific workflows (eg. marketing).
Features include a system that can predict when projects may fall behind schedule and alert users about possible causes, as well as a powerful digital asset library that users can share feedback through.
Monday.com is a browser-based project management tool designed for teams. With highly customizable boards, team members can log their tasks in an intuitive visual environment.
Each team member can see all active tasks and their progress on them, making it easy to delegate work to others or step in quickly if someone becomes unavailable. It's easy to use and has a modern and attractive interface.
ClickUp is 'one app to replace them all', bringing together task management, documents, communication, note-taking, planning, and more.
Using ClickUp, teams, and companies of all sizes and types can create workflows in the cloud. Lots of systems are consolidated and data is centralized into one online solution.
Team members can be assigned tasks, projects are managed for clients, and documents can be collaborated on. Work can be done efficiently and easily with ClickUp.
Using Canva, you can edit photos even if you have no prior experience in photo editing. In just a few minutes, you can create social media graphics, presentations, posters, documents, and other visual content using this free-to-use online software tool.
Figma is a web-based graphics editing and user interface design app. You can use it for various graphic design tasks, including wireframing websites, designing mobile app interfaces, prototyping designs, creating social media posts, and more.
Google Drive is one of the best free cloud storage and sync services available, with a bunch of different productivity features. Among its many features are document creation, editing, syncing, and easy collaboration / sharing.
Dropbox, one of the first cloud storage and syncing services, allows users to sync desktop files to the cloud from anywhere.
Using Dropbox, you can sync, store, and collaborate on files. It works simply by placing your files in the Dropbox folder - that's it. With Dropbox, your files sync automatically, so they're available on any computer with an internet connection, whether it has Dropbox installed or not.
By referring friends (an additional 500MB for every new member, up to 16GB) and contributing to the user forum, you can earn more disk space.
Hootsuite is one of the top and most comprehensive social media management tools.
A single interface consolidates all your social feeds, making it easier to monitor and post instead of opening each platform separately.
Hootsuite automates post schedules, gathers key performance metrics, and also pulls analytics data from your accounts. It's much better than doing all your social media work manually.
Similar to Hootsuite, Buffer lets you manage multiple accounts and schedule posts across different social media platforms. It's a simpler interface, with a calendar view providing an overview of all the posts you've got coming up.
Using it for social media account integration allows you to manage multiple accounts with minimal effort and time. In just a couple of clicks, you can install it as a Chrome extension, for sharing interesting things you find around the web.
HubSpot is a comprehensive digital marketing solution offered as a cloud-based service. If you're doing any form of online marketing, HubSpot can probably help you.
The platform provides a wide range of features and customizations, which can cater to the needs of businesses of all sizes. Marketing automation, social media campaign management, and customer relationship management (CRM) are some of its specialist areas.
You can use it to drive traffic, gain customers, grow your business, and turn leads into sales with this all-in-one marketing and sales package.
Newton is a minimalist email program available on a variety of platforms. With its sparse interface, it's a pleasure to use, and makes your email experience more of a joy than a chore.
Using automated processes, email tracking, and scheduling, RightInbox streamlines your Gmail processes so you never miss an important email again. It's a great Gmail extension for improving your email productivity.
You can use Shift to streamline your email accounts, apps ,and workflows. So instead of having tons of browser and app windows open for each service, it's all in one place - much faster than switching from one account to another.
With Signal, you can send text messages, photos, videos, voice messages, and manage group chats securely.
In Signal, your messages encrypted end-to-end. Only you and the message recipient can see its contents - not even Signal's developer can see what you send.
Discord is a software platform that offers VoIP chat and instant messaging. Gamers use it as one of their primary online communication tools, but it's now becoming more popular in business and other social contexts.
With Discord, you can converse with friends directly via voice, video, and text, and you can also connect to shared servers for community interaction in a chat-room format.
One of the world's most popular email alternatives, Slack is an asynchronous messaging app for teams. Customizable and extensible, Slack offers a wide range of settings and sharing options.
Workspaces are divided into channels (similar to Discord), and you always have the option to message someone directly.
Telegram is a secure instant messaging service that has become one of the most popular choices for people who want to keep their personal information safe.
There are a lot of features in Telegram, but it's best known for its ability to encrypt messages and media, which prevents third parties from eavesdropping.
ScrumGenius allows teams to conduct asynchronous, virtual agile meetings online using a chat platform. It brings the idea of stand-up meetings in the office to the world of remote work.
The day begins with an overview of each person's daily progress, blockers, and plans instead of real-time updates. It eliminates the need to meet or synchronize at specific times - which can cause issues for remote team members - and offers a range of analytics tools to see how the team's doing over time.
Microsoft Teams is a platform for collaboration and video conferencing that helps people communicate across different devices. Text chats, voice calls, and video calls are available - and if you're part of the Microsoft Office ecosystem you'll love this team messaging app, as the service syncs with various Microsoft 365 services, including OneDrive and PowerPoint.
Basecamp is a web-based collaboration tool that's great for project-based work in small teams. Work tasks, deadlines, files, discussions, and announcements are all stored in its central hub, which can act as a sort of central wiki for everything you've got going on.
It's designed to balance work management and communication equally, helping everyone find the tasks they're set quickly and easily.
Chanty is a team collaboration tool that focuses on video calling and task sharing.
It increases communication between teams and improves productivity while keeping a simple and intuitive user experience.
Zoom is one of the world's most popular video calling platforms. It's a great replacement for back-and-forth emails when you want to share ideas quickly, and a nice way to build a human connection when meeting remotely.
It's got HD video and audio, collaboration tools, chat functionality, and an enterprise VoIP solution.
There's no need to download the app since you can always connect via the web, but installing the app does optimize the experience.
The Google Calendar App is an excellent resource for managing your daily tasks and activities. Integrated with Gmail and other Google Apps, schedules and projects are always synced and up-to-date.
Find out when important events are happening, schedule video conference meetings, and plan events.
With Calendly, you can easily schedule appointments or meetings with customers, leads, and team members.
It lets you select your schedule, share your link or embed it on your website so people can pick a time that suits them. Both parties are notified when the appointment is confirmed.
This app aims to eliminate the laborious process of setting up appointments by phone and email. By eliminating long messages and delays, you can avoid losing people's attention and get right to the talking.
A unified calendar application, Morgen allows you to manage your calendar events and activities all in one place. It's privacy-focused and doesn't sell your data to third parties.
All your calendar entries are brought together to minimize constant switching - giving you some much-needed mental rest.
Our programs were designed by world-renowned coaches. Sessions only take 5-15 minutes. Get started for free with your personalized program now.
Our expert coaches have designed hyper-effective programs that will help
you become productive without the stress.
Coach Marlee (your amazing AI-powered personal coach) will analyse your unique traits and goals to let you know which program to start with (and if there are any you should skip)!
Your recommended programs include:
Inspire yourself and others to see and achieve grand visions and goals. A focus on goals is especially helpful for taking your performance to the next level, impactful outcomes, maintaining focus and performance over time and for achieving satisfaction and success in your work and life.
Strengthen your emotional intelligence (EQ) and take your performance to the next level. Awareness of your and others’ emotions is a key to ‘reading people’, high impact communication and actualizing your talents for success at work and in life.
Enhance your performance by trusting their experience and genius within others. During this eight week program Coach Marlee will help you to develop a genuine appreciation for experimentation and data and a willingness to empower the opinions, feedback and insights of your team and others in your life.
Develop ‘step back’ mastery, increase your self-awareness and take your performance to the next level. Reflection and patience are core to consolidating learning, development, continuous improvement and actualizing your talents for success at work and in life.
Comfort to initiate and kick things off is key to taking your performance to the next level. Close the gap between your great ideas and taking action on them. Strengthen your comfort and motivation to start conversations and opportunities to achieve satisfaction and success in your work and in life.
Explore, strengthen and build confidence in your point of view. Trust in your ‘gut feel’ and point of view is especially helpful for increasing self-awareness, taking your performance to the next level, meeting your personal needs and for living an authentic and meaningful life.
In this high impact nine week program Coach Marlee will help you to increase your self leadership and general wellbeing while also helping you to break through self sabotage, develop life long skills for emotional resilience and self-esteem, all crucial skills for sustaining high performance. Enjoy weekly cutting edge science backed wellbeing resources from Blisspot.
"Attention to detail coaching program was profoundly simple but impactful. I am seeing detail more than I have ever before!"
“I discovered I need to be conscious of where I want to go - to get there”
“Marlee helped me discover skills in myself and others on how to work together as a team!”
“Quite amazing how many things get done when they are initiated!”
“I have always found it hard to ‘slow’ down but this helped me to see how I can slow down to speed up”
“Marlee helped me build deeper levels of self-esteem and how I valued myself vis-a-vis the greater world. It also taught me courage to believe in my beliefs, and that it is not about success or failure, but that we give it a go, a try”
“I learned how to set, move to take action and progress towards happiness”
“This was a good reflection and trigger to make the decision that I was pondering!”